Assistant Quality Assurance Manager 

Department: Construction and Land Development 
Reports to: Quality Assurance Manager 
Status: Full-time, Tuesday through Saturday, 7:30pm-3:30pm 
Classification: Hourly, Non-Exempt 
Location: Primarily BoulderMOD, with occasional visits to construction site 

Job Description

The Assistant Quality Assurance Manager supports the Quality Assurance Manager in implementing and maintaining quality-control and regulatory-compliance systems for homes produced at the BoulderMOD factory. 

This position performs in-process and final quality inspections, maintains quality documentation, tracks deficiencies and corrective actions, coordinates inspection readiness, and helps ensure that construction meets approved plans, specifications, building codes, manufacturer requirements, and Flatirons Habitat for Humanity quality standards. 

The Assistant Quality Assurance Manager works closely with factory leadership, production staff, contractors, subcontractors, inspectors, consultants, and the field construction team to identify and resolve quality concerns before homes leave the factory. This is a hands-on, detail-oriented position that requires regular presence on the production floor. 

Primary Responsibilities

Quality Inspections and Production Support

• Perform and document quality inspections throughout each stage of factory production. 

• Verify that work complies with approved plans, specifications, installation instructions, building codes, and established quality standards. 

• Inspect structural, mechanical, electrical, plumbing, insulation, air-sealing, weatherproofing, finish, and other building components within the employee’s training and assigned authority. 

• Confirm that required inspections and quality checkpoints are completed before work is concealed or production advances. 

• Identify defective, incomplete, or nonconforming work and communicate findings promptly to the Quality Assurance Manager and appropriate production staff. 

• Follow deficiencies through correction and verification. 

• Assist with final factory inspections and confirm that homes are ready for transport, delivery, and transition to field construction. 

• Support the Quality Assurance Manager in determining when work should be paused pending inspection, clarification, or correction. 

Compliance and Third-Party Coordination

• Help maintain compliance with applicable building codes, approved plans, modular construction requirements, energy-efficiency standards, and organizational policies. 

• Coordinate inspection readiness with factory staff, contractors, subcontractors, third-party inspectors, testing agencies, and consultants. 

• Support EnergyLogic testing, HERS documentation, RSR requirements, utility-rebate documentation, and other applicable energy or performance programs. 

• Verify that required testing, inspection, and compliance documentation is complete and properly filed. 

• Assist with responses to inspection findings, plan-review comments, testing deficiencies, and corrective-action requirements. 

• Escalate code conflicts, design discrepancies, recurring defects, or unresolved compliance concerns to the Quality Assurance Manager. 

Documentation and Record Control

• Maintain accurate inspection checklists, photographs, test reports, deficiency logs, corrective-action records, approvals, and closeout documentation. 

• Organize quality records by project, home, module, production stage, and inspection type. 

• Ensure that current approved plans, specifications, product information, and inspection requirements are available to production staff. 

• Document changes, field conditions, substitutions, and corrective work as directed. 

• Assist with assembling quality and compliance records required for transportation, site installation, inspections, certificates of occupancy, warranty reference, and project closeout. 

• Maintain clear records of unresolved issues and communicate outstanding items during factory-to-site transitions. 

Quality Systems and Continuous Improvement

• Ability to use, implement, and train others on an ERP system to manage quality systems 

• Track recurring deficiencies, installation errors, damaged materials, rework, and other quality trends. 

• Help identify the causes of quality problems and recommend practical process improvements. 

• Assist with developing and updating inspection procedures, quality-control checklists, standard work instructions, and training materials. 

• Support training for factory staff and volunteers on workmanship standards, inspection expectations, documentation, and proper installation practices. 

• Participate in production meetings and communicate quality concerns, upcoming inspections, unresolved deficiencies, and compliance deadlines. 

• Promote a workplace culture in which quality concerns are reported early, addressed respectfully, and resolved before they affect later stages of production. 

• Help evaluate completed homes and warranty findings to identify lessons that can improve future factory production. 

Materials and Inventory Verification

• Inspect delivered materials for visible damage, correct quantities, approved specifications, and suitability for installation. 

• Verify that products and materials used in production match approved plans, specifications, submittals, and manufacturer requirements. 

• Identify damaged, incorrect, missing, or nonconforming materials and report discrepancies to the Quality Assurance Manager. 

• Assist with material tracking, inventory documentation, and organization as they relate to quality control and production readiness. 

• Review packing slips, delivery records, and related documentation as assigned. 

Collaboration and Communication

• Work closely with the Quality Assurance Manager, Factory Manager, Assistant Factory Manager, production staff, Assistant Construction Director, Construction Manager, contractors, subcontractors, consultants, and inspectors. 

• Communicate quality requirements and deficiencies clearly, professionally, and respectfully. 

• Provide the field construction team with accurate documentation regarding unresolved items, special installation requirements, or factory-related corrections. 

• Work directly with contractors and subcontractors when coordinating inspections or resolving quality issues. 

• Maintain appropriate confidentiality and professional boundaries when working with future homeowners, volunteers, vendors, and community partners. 

Safety and General Responsibilities

• Follow and reinforce all workplace safety policies and factory procedures. 

• Report unsafe conditions, damaged equipment, or work that could affect the safety or integrity of a home. 

• Maintain clean and organized inspection and documentation areas. 

• Participate in staff meetings, training, and organizational activities as required. 

• Perform other related quality-assurance and compliance duties as assigned by the Quality Assurance Manager. 

Core Competencies

• Ability to use a computer, email, and to maintain and to train others on an ERP system 

• Strong attention to detail and commitment to high-quality construction. 

• Ability to read and interpret construction drawings, specifications, checklists, and installation instructions. 

• Ability to identify incomplete, defective, or nonconforming construction work. 

• Strong organizational, documentation, and record-management skills. 

• Clear and respectful communication with production staff, contractors, subcontractors, inspectors, and consultants. 

• Ability to address quality concerns constructively while maintaining accountability. 

• Sound judgment and willingness to escalate unresolved safety, quality, or compliance concerns. 

• Ability to manage multiple inspections, deadlines, corrective actions, and production priorities. 

• Commitment to continuous improvement, teamwork, and Flatirons Habitat for Humanity’s mission. 

• Comfort working in an active manufacturing and construction environment. 

Qualifications

• Two or more years of experience in residential construction, modular construction, manufacturing quality control, building inspection, construction administration, or a related field preferred. 

• Working knowledge of residential construction methods, materials, sequencing, and workmanship standards. 

• Must be able to learn and use an ERP system 

• Experience performing inspections or documenting construction quality preferred. 

• Familiarity with building codes, energy-efficiency requirements, modular construction, or third-party testing programs preferred. 

• Ability to read residential construction drawings and specifications. 

• Proficiency with digital documentation, spreadsheets, photographs, shared files, and project-tracking systems. 

• Strong written and verbal communication skills. 

• Ability to work independently while following established procedures and escalating issues appropriately. 

• Valid driver’s license and reliable transportation for occasional travel to construction sites or other project locations. 

• Ability to safely access active production and construction areas, including stairs, ladders, uneven surfaces, and confined work areas. 

• Ability to lift and carry materials or equipment weighing up to 40 pounds, with or without reasonable accommodation. 

• Commitment to affordable housing, respectful collaboration, and the mission of Flatirons Habitat for Humanity. 

Invoice Data Entry & Filing Clerk

Position Type: Part-Time, Hourly, Non-Exempt Schedule: 20-25 hours per week, Monday-Friday between hours of 8am and 5pm (some flexibility schedule; must overlap with supervisor) Pay Rate: $24.00 per hour Location: Boulder, Colorado (In-Office)

Report to: Operations Manager

About Flatirons Habitat for Humanity: Flatirons Habitat for Humanity is a nonprofit organization dedicated to building strength, stability, and self-reliance through affordable housing solutions. Serving communities across Boulder County and Broomfield County, we partner with families and individuals to create safe, sustainable homes while fostering a sense of empowerment and community. Guided by our vision of a world where everyone has a decent place to live, we work collaboratively with volunteers, donors, and community members to address the housing crisis and provide opportunities for generational growth and stability. Joining Flatirons Habitat means contributing to meaningful change and embracing a culture rooted in compassion, justice, diversity, and equity.

Position Summary

Flatirons Habitat for Humanity is seeking a detail-oriented and dependable Invoice Data Entry & Filing Clerk to support the organization's financial and administrative operations. This position is responsible for accurately entering invoice data, maintaining electronic and physical filing systems, and assisting with accounts payable documentation, including check printing and mailing. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and a commitment to supporting Habitat's mission of building strength, stability, and self-reliance through affordable homeownership.

Essential Responsibilities

• Enter invoices into affiliates’ software system (currently QuickBooks Online)

• Review invoices for completeness and accuracy before processing.

• Match invoices with supporting documentation and purchase records.

• Assist with all accounts payable data entry and record maintenance.

• Enter and maintain invoices and vendor information in accounting and administrative systems including, verification and maintaining current vendor data for

  • W9

  • Certificate of Insurance

• Organize, file, and maintain paper and electronic financial records.

• Scan, upload, and archive documents according to organizational procedures.

• Track and monitor invoice approvals and filing status.

• Maintain confidentiality of financial and donor information.

• Assist with audits and document retrieval as requested.

• Respond to internal requests for records and supporting documentation.

• Perform general administrative and clerical duties related to finance operations.

• EFT/ACH Management/Tracking

• Process FHFH Credit Card Statements Monthly

• Assist with check writing/mailing.

Qualifications

Required

• High school diploma or equivalent.

• Minimum one year of administrative, clerical, data entry, or accounting support experience.

• Must be legally authorized to work in the United States. Flatirons Habitat for Humanity is unable to provide employment visa sponsorship.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Proficiency in QuickBooks, Microsoft Office, including Excel, Outlook, and Word.

• Ability to organize and maintain filing systems.

• Strong time management and organizational skills.

• Ability to handle confidential information with discretion.

• Excellent written and verbal communication skills.

Preferred

• Experience processing invoices or supporting accounts payable functions.

• Familiarity with accounting software such as QuickBooks, Sage, or similar systems.

• Experience working in a nonprofit environment.

Physical Requirements

• Ability to sit and work at a computer for extended periods.

• Ability to lift and move files and office materials up to 20 pounds.

• Ability to operate standard office equipment, including scanners, printers, and copiers.

Application Process

To apply, along with your letter expressing your interest in this role, please send a resume, and the names and contact information for three professional references to lstaniforth@flatironshabitat.org.

Review of resumes will begin immediately, and the position is open until filled. We anticipate a 9/21/2026 start date.

Equal Opportunity Employer

Flatirons Habitat for Humanity is committed to creating an inclusive workplace and is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an environment of respect, equity, and belonging for all employees, volunteers, and community members.